Commercial Property Management
Our experience of all aspects of property enables us to offer a complete management services to commercial property Landlords and Tenants.
Commercial property owners will have acquired a bundle of “Operational Documents” in respect of the building such as EPC certificates, Electrical Installations, Water and Gas Safety certificates and Health and Safety certificates. These will need to be maintained and inspections and remedial works carried out as and when required.
Landlords will have set Rent and Service Charge payments from tenants and these need to be billed and collected monthly and / or quarterly and reconcilled at year end. Challenges to Service Charge demands are frequent and we can assist with early amicable negotiations. Where the matter proceeds to the tribunal we can assist with full representation.
Property users are fundamental stakeholders and will have issues from time to time which we can assist with. These could include licence for works, variations and license agreements for sub-letting.
Most tenancies will have a Rent Review between 3 to 5 years and we can assist with negotiations and by preparing simple Memorandum of Agreement to record revised rent. Health and Safety will be a major concern for long term Tenants. We can advise upon and deal with all fire, Health and Safety issues by engaging with the relevant authorities to achieve satisfactory outcomes. We can project manage any maintenance plans and on-site access and issues.
All property management will be carried in strict accordance and compliance with Royal Institution of Chartered Surveyors (RICS).
- Operational Document Management
- Rent and Service Charge Collection
- Service Charge Dispute Resolution
- Licence and Sub-letting Agreements
- Rent Review Negotiations
- Fire, Health and Safety Compliance
- RICS Compliant Management
Our complete property management service covers everything from operational compliance to rent collection and dispute resolution, all in accordance with RICS standards.
Frequently Asked Questions
What Operational Documents does a Commercial Landlord need?
Commercial property owners accumulate a bundle of Operational Documents including EPC certificates, Electrical Installation certificates, Water and Gas Safety certificates, and Health and Safety certificates. These must be kept current through regular inspections and remedial works, and we can manage this process on your behalf
How are Rent Reviews and Service Charges handled?
Rent and Service Charge payments need to be billed and collected monthly and / or quarterly, with year-end reconciliation. Challenges to Service Charge demands are common and we can assist with early amicable negotiations. Where matters proceed to Tribunal, we can provide full representation.
Is Property Management carried out to professional standards?
Yes. All Property Management services are carried out in strict accordance and compliance with the Royal Institution of Chartered Surveyors (RICS) standards. This ensures Landlords and Tenants receive a professional, regulated and accountable service across all aspects of property management.
Do you advise landlords or tenants?
We advise both, but our day-to-day work is for landlords, asset managers and owner-occupiers managing UK commercial portfolios.
Can you help with dilapidations claims?
Yes. We advise on terminal and interim dilapidations, schedule preparation, statutory caps and settlement negotiation.
What is a lease renewal under the 1954 Act?
Where a business tenancy has statutory protection, the tenant has a right to renew on broadly similar terms unless a statutory ground of opposition applies.
What are a commercial landlord's repairing obligations?
Repairing responsibilities depend on the lease. Many commercial leases pass repair and maintenance to the tenant, but the position varies, and we review the lease so each party knows where it stands.
How do I deal with a tenant in rent arrears?
Options include negotiation, formal demand, drawing on a rent deposit, commercial rent arrears recovery or forfeiture. We advise on the most effective and proportionate route for your situation.
What is a schedule of dilapidations?
It is a list of a tenant's breaches of repairing and reinstatement obligations, usually served towards or after the end of a lease, with the cost of putting them right. We prepare and negotiate these claims.
Do commercial leases need to be registered?
Leases granted for more than seven years must be registered at HM Land Registry, and some shorter leases can be noted. We handle registration and ensure your interest is properly protected.